ITECPD-UEW Upgrades Online Examination System
The University of Education, Winneba (UEW) through the Institute for Teacher Education and Continuing Professional Development (ITECPD) has committed to leveraging technology to improve academic integrity and operational efficiency, strengthening its Online Student Information System (OSIS).
At a workshop organised for administrators and stakeholders, officials explained that the system which was initially designed for regular students has now been expanded to cover distance education programmes and colleges of education. This creates a more unified and transparent academic data management platform.
Dr. Munkaila Seibu, Deputy Director of ITECPD, stated that the introduction of OSIS had resolved long-standing challenges relating to course coding, registration and results processing. He explained that the use of unique identifiers for courses ensures clarity and prevents confusion between colleges while safeguarding the credibility of academic records.
Prof. Michael Subbey, Director of ITECPD, underscored the University’s uncompromising stance on accountability in academic record keeping. He stressed that all alterations to student data must be transparent and originate from the highest levels of authority. He added that every request for changes must be officially documented and approved at the principal’s level to ensure accountability and prevent inconsistencies that could compromise the integrity of records. He cautioned against practices such as unauthorised admissions and falsification of results, which undermine confidence in higher education.
Providing further insights, Mr. Andy Y. Agordah, Senior Assistant Registrar at ITECPD, explained that OSIS was built with an audit trail feature to ensure that every action on the system is traceable. He noted that the system protects the credibility of student records while making it easier for administrators to perform their duties. He further cautioned that all official communication concerning student data must be properly documented through official emails or formal letters as verbal or informal requests could jeopardise the integrity of the system.
The technical demonstration of the system was led by Mr. Raymond Bentum Boison who showcased how OSIS enables administrators to search, assign and manage student records with accuracy. He explained how the system can generate attendance lists, examination broadsheets, and graduation rolls while also managing special cases such as deferment, inactive or deceased students. He emphasised that the system plays a critical role in maintaining fairness across different academic streams by eliminating irregularities such as duplicate course codes and unassigned students.
The session also addressed past challenges such as course code clashes, errors in student assignments and attempts by some institutions to smuggle unqualified students into graduation lists. Officials reassured participants that OSIS has been refined to detect and prevent such anomalies, ensuring that only validated and approved data is reflected in official academic records.
The speakers collectively reaffirmed UEW’s commitment to transforming teacher education through ICT innovations. They emphasised that OSIS is not just a database but a safeguard for integrity and a tool for academic excellence.
The enhancement of OSIS forms part of UEW’s broader agenda to strengthen quality assurance in higher education and maintain its reputation as Ghana’s premier teacher education university. UEW continues to set the benchmark for accountability, transparency and efficiency in academic administration, empowering Colleges of Education and distance learning centres with robust digital tools.
