ITECPD-UEW Trains Affiliate CoE Academic Heads in Academic Quality Assurance

Prof. Esther Yeboah Danso-Wiredu, Pro-Vice-Chancellor of UEW, stressed the importance of accurate and transparent examination records in higher education. “Examination records are not merely files or databases. They are the official testament of students’ hard work, academic journey and prospects,” she said.

Prof. Esther Danso-Wiredu highlighted that in an era driven by data and accountability, the credibility of UEW and its partner colleges depends on the effective and secure management of student records.

Prof. Michael Subbey, Director of ITECPD-UEW, emphasised the dual purpose of the workshop: to reinforce the vital role of assessment in measuring the quality of education and to provide a platform for interaction, networking and sharing his vision with affiliated institutions. He described the gathering as “a dream come true,” noting that it offered a timely opportunity to chart a new course for ITECPD and its colleges.

Prof. Subbey outlined his vision based on innovation, inclusivity and collaboration. He committed to fostering a stronger academic and professional environment through research-driven initiatives such as annual conferences, the establishment of a peer-reviewed journal and institutionally supported research retreats. “Without research, we will be stalled in academia,” he stated, urging principals and staff to embrace collaborative scholarship as a means of professional growth and institutional development.

Beyond research, the Director announced plans to introduce an award scheme for top-performing institutions, create vibrant platforms for in-service training and expand continuous professional development opportunities to reach professionals beyond the University including personnel from the security services and other sectors.

He also proposed social and wellness initiatives such as inter-college games, health checks and mental health awareness campaigns as part of efforts to foster collegiality and improve staff wellbeing.

Delivering a technical presentation, Mr. Raymond Bentum Boison, Head of the Student Records Office (SRO) at UEW, guided participants on best practices for records management and the effective use of OSIS II. He emphasised that “a university is only as good as its records,” highlighting the need for accuracy, timeliness and accountability in handling student data.

Mr. Boison reminded principals, vice-principals and assessment officers of their critical roles as the first line of support for students and custodians of data integrity. He urged them to pay close attention to registration timelines, course codes and data validation processes to prevent discrepancies that could undermine student progression. “Garbage in, garbage out,” he cautioned, underlining that inaccurate entries at the college level can impact the wider credibility of UEW’s academic records.

He further stressed the importance of ongoing training, strict adherence to data security protocols and proactive communication between the Colleges and UEW. “Together, when we work collaboratively, we can change the narrative and rebrand the name of UEW,” he concluded.

Throughout the workshop, participants engaged in open discussions on common challenges such as late registration, delays in result processing and system errors. They also explored practical solutions including enhanced capacity-building programmes, transparent communication channels and the integration of new technologies to boost efficiency.

At the end of the programme, there was a strong consensus on the need for deeper collaboration, innovation and accountability in strengthening the partnership between UEW and the affiliate Colleges of Education. Participants pledged their commitment to adopt best practices in records management, support research and innovation initiatives and uphold the highest standards of academic administration for the benefit of students and the nation.