SGS-UEW Holds Workshop on Updated Policies to Strengthen Postgraduate Administration
The School of Graduate Studies (SGS) at the University of Education, Winneba (UEW) has organised a workshop on its revised policies and administrative procedures. This initiative aims to enhance the efficiency of managing postgraduate programmes in the University.
The workshop, held at the North Campus Mini-Conference Room on Tuesday, 10th March, 2026, brought together Deans, Heads of Department, Graduate Coordinators, Faculty Officers and Departmental Administrators to deepen their understanding of the revised policies on postgraduate education and streamline administrative processes within the institution.
Prof. Samuel Kwesi Asiedu-Addo, Chairman of the workshop and former Dean of SGS, explained that the revision of the graduate policies had become necessary due to the rapid expansion of postgraduate programmes at the University and the increasing importance of advanced academic training in Ghana.
He noted that postgraduate education at UEW had grown significantly with all 11 faculties and schools now offering graduate programmes and more than 45 departments running PhD, MPhil and MEd programmes. According to him, the School of Graduate Studies plays a central role in coordinating these programmes through admissions, supervision arrangements, seminars and workshops as well as the organisation of matriculation and congregation ceremonies.
Prof. Asiedu-Addo commended the leaders and staff of SGS for their rigorous discussions and effective collaboration, resulting in the implementation of updated policies. He asserted that these modifications would enable the University to remain competitive within the dynamic global education landscape, particularly as artificial intelligence and innovation become increasingly significant.
Prof. Awaisu Imurana Braimah, the Dean of SGS, emphasised the need for stronger collaboration between academic and administrative units to ensure the effective delivery of postgraduate programmes.
He explained that postgraduate training is a shared responsibility involving academic heads, faculty officers and departmental administrators, stressing that inefficiencies in any part of the system could affect the overall quality of graduate education. He indicated that while the Dean provides academic leadership and links faculties to SGS and University Management, the success of postgraduate programmes largely depends on the performance of departments where the programmes originate.
Prof. Braimah also expressed concern about administrative lapses such as delays in submitting examination claims, weak coordination between departments and the School of Graduate Studies and the assignment of supervisors to research areas outside their expertise. He urged academic leaders to remain committed to institutional policies and to work collectively to strengthen postgraduate education at the University.
Prof. Akwasi Kwarteng Amoako-Gyampah, Vice-Dean of SGS, called for strict adherence to postgraduate policies and procedures to ensure effective programme administration.
He explained that postgraduate admissions are initiated at the departmental and faculty levels, where qualified applicants are recommended to the School of Graduate Studies for formal admission. He noted that departments must ensure admissions are based on approved programme requirements and available supervisory capacity to avoid overwhelming academic staff.
Prof. Amoako-Gyampah further highlighted regulations governing registration, studies deferment and postgraduate teaching. He stressed that students must renew their registration every semester to avoid lapses while lecturers assigned to teach or supervise postgraduate students must possess appropriate academic qualifications and research experience. He also encouraged departments to organise pre-submission viva sessions and ensure that theses are promptly sent to internal and external examiners to prevent delays in graduation.
Mrs. Dorothy Oppong Frimpong, Deputy Registrar at SGS, underscored the critical role of administrative efficiency in supporting postgraduate education.
She urged departmental administrators and faculty officers to familiarise themselves with graduate policies and procedures to enable them to properly guide students and support academic leaders in managing postgraduate programmes.
Mrs. Dorothy Frimpong also outlined procedures governing programme development, student deferment and thesis management, explaining that only the Dean of SGS has the authority to approve requests such as programme extensions or deferments. She further encouraged departments to ensure proper record-keeping for thesis submissions, plagiarism checks and financial clearance as well as prompt viva voce examinations to reduce administrative bottlenecks.
The workshop formed part of the School of Graduate Studies’ efforts to strengthen coordination among academic and administrative staff while improving the efficiency and quality of postgraduate education at the UEW.
